Thursday, January 25, 2018


Welcome to the Colorado Assessment Tool Development Blog.

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Project Update- In late July and early August of 2017, HCBS Strategies worked with the Department of Health Care Policy and Financing (the Department) to integrate the adult and children's versions of the Intake and Assessment tools. While these tools had been developed with population-specific stakeholder groups, the core contents remained the same and items intended only for a specific age group were identified as part of this integration. 

The result of this effort is a single intake and assessment process that will be used to identify level of care and service needs for all long term service and support (LTSS) populations. The integrated Intake and Assessment tools were shared with Department subject matter experts (SMEs) in early August 2017.

During August and September 2017, the SMEs reviewed the tool and provided feedback on contents and flow. HCBS Strategies incorporated the SME feedback into the draft versions of the tools that can be found by clicking here

SMEs have now shifted their attention to reviewing the accompanying training manuals.

Project Overview

The Colorado Department of Health Care Policy and Financing (HCPF) has contracted with HCBS Strategies to develop a new process for assessing the need for long term supports and services (LTSS).  

HCPF recognized that stakeholder feedback and buy-in is a key component of this work. This blog helps support this process by providing a place where all presentations and notes from stakeholder meetings will be made publicly available.  Stakeholders are invited to provide feedback directly on this blog by clicking here.

The project has the following stages:
1.                Understanding how Colorado's current LTSS assessment processes
2.                Develop a document that identifies how the new assessment process
    can support Colorado’s home and community-based services (HCBS)
    systems change efforts (formerly the white paper)
3.                Selecting the tool or tools that will serve as the basis of the new
    assessment process
4.                Customizing the tool or tools to meet Colorado's unique needs
5.                Piloting the tool to understand the impact on eligibility
6.                Developing a plan for implementing the new tool and related

The operational review mentioned in Step 1 has been complete, and during this process it was found that there are far more initiatives working towards systems change across the State than originally anticipated. As a result, the timing of the white paper (Step 2) was moved forward and refocused to discuss how the new assessment process might support proposed systems change efforts. The Department has decided on the tools that they will be using as models to develop their own tool (Step 3), and the draft adult assessment tools and training manuals have been developed (Step 4). As an additional part of Step 4, HCPF and HCBS Strategies have worked with stakeholders to adapt and develop items and modules specific to children (0-18). This will allow the Department to have a comprehensive assessment tool for child LTSS populations, and also allow individuals to more easily transition from children to adult services. 

These draft consolidated modules can be found here.  The accompanying training materials have been consolidated and are under review of by Department Subject Matter Experts (SMEs). 

Upcoming Meetings
HCBS Strategies will be conducting several site visits as the Assessment and Support Planning development efforts progress. It will be important for all invited members to make these meetings. Tentative stakeholder meeting dates can be found below
  • February 28-March 1, 2018 
  • March 28, 2018
  • April 23-24, 2018

Feel free to contact Andrew Cieslinski of HCBS Strategies Inc. directly at or 734-431-4977 with any additional comments or questions.